The holiday season is already upon us! Please note that our offices will be closed effective December 23, 2016 at noon. We encourage you to submit all urgent carnet and document certification requests prior to office closures on December 23. Regular operating hours will resume on January 3, 2017. Certification requests submitted online (except for ‘full service’) will be reviewed once daily prior to 11:30 a.m. from December 27 to 30.
The Carnet and Document Certification Team wishes you a joyful holiday season and a happy new year!
There are four components to the carnet application process:
- Filling out a carnet application form
- Completing the general list
- Arranging for a security guarantee
- Payment of an administration fee
1. Filling out a carnet application form
Carefully read and complete all sections of the application form. The form contains a declaration stating that applicants accept liability for goods not returned to Canada and unconditional liability to reimburse all payments made by the Canadian Chamber of Commerce to customs authorities, should a valid claim be filed.
The category of your merchandise determines which countries will accept your carnet. It is advisable to check the relevant country information and advisories under carnet countries prior to your travels.
The duly signed application form may be submitted to any of our three offices by mail, fax or email. If you send your application form by fax or email, please also mail the original form to the issuing office.
2. Completing the general list
The general list is an itemized list of all goods covered by the carnet. Careful completion of this form is essential to ensure entry and exit from foreign countries with minimal delays and costs.
Only typed lists will be accepted. Your list should be submitted electronically in MS Excel format for ease of editing. (Canadian Chamber of Commerce approved format)
Once the list has been submitted and your carnet has been processed, any editing requests will result in additional fees.
3. Arranging for a security guarantee
The main purpose of the carnet is to guarantee to customs authorities, where the goods are being temporarily imported, that all duties and taxes will be paid if the conditions under which they allowed the goods into their country are breached.
The Canadian Chamber of Commerce, as the guaranteeing association in Canada, is responsible for ensuring the payment of valid claims. As a result, a security guarantee of 40% of the value of the goods listed on your carnet must accompany your application. This security acts as collateral and will be drawn upon to reimburse the Canadian Chamber in the event duties and taxes are owed. The security guarantee may be in the form of cash, certified cheque, money order or a surety bond.
The security guarantee is posted for a period of 30 months. It will, however, be conditionally cancelled at the conclusion of your trip(s) abroad providing your carnet documents are in order and have been returned to the Canadian Chamber of Commerce and there is proof that ALL the goods have been re-exported to Canada in a timely fashion.
If your carnet has not been properly validated, the security can be held until the claim period is over (one year from your carnet’s expiration date) or until all claims are settled.
A minimum security of $250.00 is required; this may vary depending on planned trips.
4. Payment of an administration fee
The carnet administration fee is determined by the value of your merchandise, the number of countries to be visited and the total trips to be taken. A discounted fee is offered to members of the Canadian Chamber of Commerce.
Allow five working days from the time your application reaches Carnet Services for processing. Both rush processing—three business days (72 hours)—and same day service—within six business hours—are available for a surcharge.
Please refer to the cost and payment instructions for a cost estimate.