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Documents Certified by the Canadian Chamber

The holiday season is already upon us!  Please note that our offices will be closed effective December 23, 2016 at noon. We encourage you to submit all urgent carnet and document certification requests prior to office closures on December 23. Regular operating hours will resume on January 3, 2017. Certification requests submitted online (except for ‘full service’) will be reviewed once daily prior to 11:30 a.m. from December 27 to 30.  

The Carnet and Document Certification Team wishes you a joyful holiday season and a happy new year!


The Canadian Chamber of Commerce certifies the following documents:

  • Certificates of Origin
  • Invoices submitted without a Certificate of Origin
  • Confirmations of business registration
  • Visa applications
  • Agency/representation agreements


Documents certified by the Canadian Chamber must meet the following requirements:

  • Issued by a Canadian company in either English or French
  • Accompanied by the proper background documentation
  • Accompanied by the proof of business registration with the federal or provincial/territorial government and confirmation of annual business license renewal (if not already on file)
  • Original document duly signed by an authorized representative and notarized (or letter of waiver must be on file)
  • Issued on the Canadian Chamber’s template or in a format approved by the Canadian Chamber
  • Certification fees paid in full

 

Please note the additional requirements before the following documents can be processed by our representatives.

Certificates of Origin (& related invoice, packing list, bill of lading or waybill)

  • Certificates of Origin must be accompanied by proof of origin for all items listed on the CO.

 

Proof may be in the form of:

When goods are manufactured in Canada by the exporter:
(Example: Exporter is the one manufacturing the goods and exporting them.)

  • A duly signed and notarized manufacturer’s declaration on the company’s letterhead detailing the goods manufactured. (CCC template must be used and can be filed as a blanket – valid for two years); OR
  • Valid factory/official license issued by government entity providing reference is made to the manufacturing operations.

 

When goods are manufactured in Canada by a company other than the exporter:
(Example: Exporter is the one exporting goods purchased from another Canadian source.)

  • A duly signed and dated invoice by an authorized representative of the manufacturer or supplier confirming the origin of the goods (3rd party confirmation); OR
  • A duly signed and dated declaration from the manufacturer or supplier on the company’s letterhead detailing the goods in question and their origin. (CCC template can be provided and used as a blanket – valid for two years);

 

When goods were manufactured in a foreign country:
(Example: Exporter is the one exporting goods purchased overseas.)

  • A duly signed and dated invoice by an authorized representative of the manufacturer, or supplier, confirming the origin of the goods (3rd party confirmation); OR
  • A duly signed and dated declaration from the manufacturer or supplier on the company’s letterhead (in English or in French) detailing the goods in question and their origin; OR
  • A foreign Certificate of Origin duly certified by a recognized Chamber of Commerce.

 

When goods were bought from a third party:
(Example: Exporter buys from a supplier who buys from another party)

  • A duly signed and dated statement from that party, on their company’s letterhead, declaring the origin of the goods in question.

 

When goods refer to cars:

  • Proof of origin and ownership/VIN confirmation must be available for review. Additional documents may be required such as ‘Proof of purchase’, New Vehicle Information Statement (NVIS) or Certificates of Origin from the manufacturer of the vehicles (i.e. Ford Motors).

 

Documents in support of Certificates of Origin must be current (less than 24 months from the date of issue).

When attachments are to be certified, the company’s name and description of the goods on the invoice, packing lists, export declaration, etc. must match the information on the CO.

Invoices (submitted without a CO)

(actioned on behalf of Canadian organizations only)

  • Documents must be notarized. Consult the Canadian Chamber of Commerce for the appropriate wording prior to notarization.

 

Note: The Canadian Chamber of Commerce will only certify as to ‘the issuer’ of the documents, not its contents.

All other documents will be handled on a case-by-case basis.

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